Vendor and subcontractor onboarding disclaimer for Affordable Contracting, Inc.

1. Overview

Affordable Contracting, Inc. (“Affordable Contracting,” “we,” “our,” or “us”) provides this Vendor / Subcontractor Onboarding Disclaimer to explain the legal and business limits that apply when vendors, suppliers, manufacturer representatives, subcontractors, trade partners, and other third parties submit information or request to work with the company.

Affordable Contracting is a Florida licensed general contractor specializing in interior remodeling, kitchens, bathrooms, flooring, countertops, and full interior home transformations. Our Florida general contractor license number is CGC-014388.

This disclaimer is intended to prevent misunderstanding and protect the company, its owners, employees, managers, customers, jobsites, business records, financial interests, and legal rights.

2. Requests Covered by This Disclaimer

This disclaimer applies to all vendor, supplier, manufacturer representative, subcontractor, trade partner, and third-party business requests, including:

• Vendor onboarding requests.
• Subcontractor onboarding requests.
• Manufacturer representative visit requests.
• Product demonstration requests.
• Showroom visit requests.
• Warranty-service visit requests.
• Jobsite visit requests.
• Supplier pricing or catalog submissions.
• Subcontractor pricing submissions.
• Insurance, licensing, and qualification submissions.
• Invoice, payment, purchase-order, or account setup inquiries.
• Portal access requests.
• Emails, phone calls, files, documents, and form submissions related to possible business with Affordable Contracting.

3. No Approval, Preferred Status, Contract, Work, or Payment Created by Submission

Submitting information to Affordable Contracting does not create approval, preferred status, vendor status, subcontractor status, trade partner status, manufacturer representative status, a purchase order, a contract, a job assignment, payment entitlement, showroom access, jobsite access, portal access, or any guarantee of future work.

Affordable Contracting may accept, decline, ignore, archive, delete, review, or request additional information from any vendor, supplier, manufacturer representative, subcontractor, trade partner, or third-party business contact at its sole business discretion, subject to applicable law.

No person or company should purchase materials, schedule labor, visit a jobsite, perform work, deliver products, provide services, order special items, or incur costs for Affordable Contracting unless expressly authorized in writing by an authorized Affordable Contracting representative.

4. Written Agreements and Written Authorizations Control

Any binding vendor, supplier, subcontractor, trade partner, service provider, warranty provider, delivery provider, or third-party relationship must be approved in writing by Affordable Contracting through an authorized representative.

Depending on the relationship, required written documents may include:

• Vendor agreement.
• Subcontract agreement.
• Master services agreement.
• Purchase order.
• Work order.
• Change order.
• Insurance and indemnity requirements.
• W-9 or tax documents.
• Scope, price, schedule, and payment terms.
• Safety, confidentiality, warranty, and jobsite-access requirements.
• Portal-access terms or system-use rules.

If an online submission, email, conversation, website statement, or informal communication conflicts with a written agreement or written authorization approved by Affordable Contracting, the approved written document controls.

5. Licensing, Registration, and Qualification Requirements

Vendors, subcontractors, and trade partners are responsible for maintaining all licenses, registrations, certifications, business tax receipts, permits, and qualifications required by federal, state, county, city, municipal, trade, manufacturer, insurance, and project-specific rules.

Subcontractors and trade contractors performing regulated construction work must be properly licensed, registered, qualified, and authorized for the work they perform. Affordable Contracting may require proof of license, proof of local registration, proof of business authority, and other documentation before considering or approving any subcontractor or trade relationship.

Affordable Contracting may verify licensing information, check public licensing databases, request updated documents, require matching business names, require license holder identification, and reject or suspend any vendor or subcontractor that does not satisfy company requirements.

No vendor or subcontractor may represent that it is approved, authorized, preferred, endorsed, affiliated, or assigned by Affordable Contracting unless such approval is in writing and current.

6. Insurance Requirements

Affordable Contracting may require vendors, suppliers, subcontractors, service providers, delivery providers, and trade partners to provide proof of insurance before approval, scheduling, payment, jobsite access, showroom access, or performance of work.

Required insurance may include, depending on the work and relationship:

• Commercial general liability insurance.
• Workers’ compensation insurance or lawful exemption documentation.
• Employer’s liability insurance.
• Commercial auto insurance.
• Professional liability insurance, if applicable.
• Pollution, environmental, or hazardous-material coverage, if applicable.
• Umbrella or excess liability coverage, if required.
• Product liability coverage, if applicable.
• Installation, completed operations, contractual liability, or other coverage required by company or project documents.

Affordable Contracting may require certificates of insurance, policy endorsements, additional insured status, waiver of subrogation, primary and non-contributory wording, completed operations coverage, certificate-holder language, and other risk-management documents.

Providing a certificate of insurance does not create approval, guarantee future work, waive contract requirements, or limit Affordable Contracting’s right to request additional documentation.

7. Workers’ Compensation, Employee Classification, and Labor Compliance

Vendors, subcontractors, and trade partners are responsible for complying with applicable workers’ compensation, employment, payroll, tax, wage, hour, immigration, classification, safety, licensing, and labor laws.

Affordable Contracting may require proof of workers’ compensation insurance, exemption documentation, employee classification information, subcontractor documentation, or other compliance materials before allowing work, jobsite access, or payment.

Subcontractors are responsible for their own employees, crews, helpers, laborers, agents, sub-subcontractors, taxes, payroll obligations, insurance, tools, vehicles, supervision, safety, and compliance unless a written agreement states otherwise.

Nothing in an onboarding request or subcontractor inquiry creates an employment relationship, joint employment relationship, agency relationship, partnership, or payroll obligation by Affordable Contracting.

8. W-9, Tax, Payment, and Accounting Documents

Vendors, subcontractors, and service providers may be required to provide a current W-9, legal business name, tax identification information, payment address, insurance documents, license documents, invoices, receipts, lien releases, certificates, and other accounting documents before payment or account setup.

Submission of tax or payment documents does not guarantee approval, payment, purchase orders, future work, or any business relationship. Payment rights, if any, must be governed by written agreements, approved purchase orders, approved invoices, completed authorized work, lien-law requirements, and applicable law.

9. Pricing, Quotes, Product Information, and Proposals

Vendor pricing, product catalogs, subcontractor bids, trade estimates, proposal submissions, showroom proposals, warranty proposals, delivery quotes, and product recommendations are not binding on Affordable Contracting unless accepted in writing by an authorized company representative.

Affordable Contracting may reject, negotiate, revise, archive, ignore, or request updates to any pricing, quote, product proposal, or subcontractor bid. Submitting a quote does not create a purchase order, approved scope, payment right, scheduling right, or job assignment.

Vendors and subcontractors are responsible for verifying measurements, specifications, product compatibility, installation requirements, lead times, exclusions, taxes, freight, delivery, warranty terms, and scope assumptions before submitting pricing.

10. Purchase Orders, Work Orders, and Authorization to Proceed

No vendor, supplier, subcontractor, or trade partner is authorized to proceed, order materials, fabricate products, schedule crews, perform work, visit a jobsite, deliver goods, or invoice Affordable Contracting unless expressly authorized in writing by an authorized company representative.

A phone call, text, email, online submission, showroom conversation, jobsite conversation, website contact, or verbal discussion should not be treated as a purchase order, work order, subcontract, change order, or authorization to proceed unless confirmed by company-approved written authorization.

Affordable Contracting is not responsible for unauthorized costs, unauthorized materials, unauthorized labor, unauthorized fabrication, unauthorized deliveries, unauthorized visits, or unauthorized work.

11. Jobsite Access and Customer Property

Vendors, subcontractors, manufacturer representatives, suppliers, delivery providers, service providers, and trade partners may not enter a jobsite, customer home, occupied property, private property, showroom-only area, office-only area, storage area, vehicle, trailer, or company-controlled space without authorization from Affordable Contracting.

Jobsite access may require scheduling, customer approval, background or qualification review, insurance verification, safety compliance, supervision, identification, written authorization, and compliance with project rules.

Unauthorized jobsite access may result in rejection, removal, nonpayment, termination of relationship, legal action, trespass concerns, customer complaints, insurance issues, or other remedies available to Affordable Contracting.

12. Showroom, Vendor Representative, and Product Demonstration Visits

Vendor, supplier, manufacturer representative, and product demonstration visits to the showroom or office must be scheduled and approved in advance unless Affordable Contracting allows otherwise.

A visit request does not guarantee that Jen, Shelby, Bill, or any other team member will be available, that a meeting will be accepted, that products will be reviewed, that a line will be carried, that a vendor will be approved, or that any purchase will be made.

Affordable Contracting reserves the right to decline unsolicited visits, sales calls, product demonstrations, vendor meetings, showroom solicitations, sample drop-offs, and marketing requests.

13. Warranty, Service, Callback, and Jobsite Visit Requests

Vendor or subcontractor warranty requests, service visits, callbacks, replacement requests, troubleshooting visits, manufacturer inspections, or field meetings must be authorized and scheduled by Affordable Contracting when they relate to an Affordable Contracting project.

No vendor or subcontractor may contact customers, visit jobsites, inspect work, perform repairs, remove materials, replace products, or make warranty representations on behalf of Affordable Contracting without authorization.

Warranty obligations, if any, must be determined by written agreements, manufacturer warranties, vendor warranties, subcontractor agreements, project documents, applicable law, and company approval.

14. Safety, Conduct, Supervision, and Site Rules

Vendors, subcontractors, delivery providers, service providers, and trade partners are responsible for safe, professional, lawful conduct. This includes compliance with jobsite rules, OSHA or other safety requirements where applicable, customer-property rules, parking rules, cleanup requirements, tool safety, ladder safety, PPE requirements, vehicle safety, and respect for occupied homes.

Affordable Contracting may remove, reject, suspend, terminate, or refuse to use any vendor, subcontractor, worker, representative, driver, or crew member for safety concerns, customer complaints, poor workmanship, lack of documentation, insurance issues, licensing issues, unprofessional conduct, property damage, failure to follow instructions, or other business reasons.

15. Indemnity, Damage, Defects, and Responsibility for Work

Vendors, subcontractors, and service providers may be required to defend, indemnify, and hold harmless Affordable Contracting, its owners, officers, employees, managers, customers, agents, representatives, and affiliates from claims, damages, losses, costs, liabilities, attorney’s fees, and expenses arising from their work, products, labor, materials, employees, crews, vehicles, tools, conduct, negligence, errors, omissions, code violations, safety violations, licensing issues, insurance issues, property damage, personal injury, payment claims, lien claims, warranty claims, or breach of agreement.

Final indemnity obligations must be determined by applicable written agreements and applicable law. This disclaimer does not limit Affordable Contracting’s right to require stronger written indemnity, insurance, defense, warranty, repair, reimbursement, or hold-harmless terms.

16. Confidentiality, Customer Information, and Company Records

Vendors, subcontractors, and third parties may receive or observe confidential, private, or sensitive information, including customer names, addresses, phone numbers, emails, jobsite details, project photos, estimates, pricing, schedules, employee information, vendor pricing, subcontractor pricing, designs, plans, material selections, portal information, and company records.

Such information may not be copied, photographed, recorded, disclosed, sold, posted, shared, used for marketing, used for solicitation, or used for any unauthorized purpose. Vendors and subcontractors may not contact Affordable Contracting customers directly for unrelated work, side work, direct sales, collection, marketing, or solicitation unless authorized.

Unauthorized use of company or customer information may result in termination, nonpayment where legally appropriate, removal from approved lists, legal action, and other remedies available to Affordable Contracting.

17. Vendor, Subcontractor, and Portal Access

If Affordable Contracting provides vendor, supplier, subcontractor, or trade partner portal access, that access is limited to authorized business use and may be restricted by role, job, task, document, schedule, or permission level.

Portal access may be monitored, reviewed, preserved, exported, restricted, suspended, or terminated. Portal messages, files, photos, invoices, job notes, task updates, schedules, receipts, and activity may become company business records.

Authorized users should review the Messaging / Portal Monitoring Notice.

18. Retention, Review, Deletion, and Business Records

Affordable Contracting may retain vendor, subcontractor, supplier, manufacturer representative, and service provider submissions for business, legal, financial, insurance, tax, accounting, audit, compliance, warranty, quality-control, collection, dispute-resolution, and recordkeeping purposes.

We may delete, archive, preserve, export, or retain documents at our discretion, subject to applicable law and business needs. Submitted information may be retained even if a vendor or subcontractor is not approved.

19. Related Legal Documents

This Vendor / Subcontractor Onboarding Disclaimer should be read together with:

• Privacy Policy
• Terms of Use
• Form Submission Disclaimer
• Contractor / License Disclaimer
• Messaging / Portal Monitoring Notice

20. Contact Us

Questions about this Vendor / Subcontractor Onboarding Disclaimer may be directed to Affordable Contracting, Inc.